As your Wedding Coordinator, I start working with you well before your wedding day. I handle the details like communicating with vendors, managing your wedding party, and creating a seamless timeline so you can enjoy the day without stress. My focus is on making your vision come to life, from start to finish.

A Venue Coordinator, on the other hand, focuses on the logistics specific to the venue. They handle room setups, coordinate with venue staff, and ensure the space is ready, but their role is limited to the venue's needs. Plus, venue coordinators can change, which can sometimes create inconsistencies.

By choosing Northwoods Event Services as your Wedding Coordinator, you're investing in a dedicated professional who ensures every detail is covered, regardless of any venue staff changes, so your wedding day runs smoothly and perfectly reflects your vision.

You plan, We execute

As your event coordinator, we step in to ensure the plans you’ve made are brought to life seamlessly.

You’ve put so much heart into planning your celebration and when the big day arrives, you deserve to be fully present without worrying about what’s happening behind the scenes. That’s where we come in.

We work closely with you, your vendors, your guests, family and friends - to ensure everything is on track and every detail unfolds exactly as envisioned.

Our personalized process and hands-on approach allow you to feel supported, confident, and at ease leading up to and on the day of your event.

Let us handle the logistics and take the stress off your shoulders, so you can focus on what truly matters - celebrating, connecting, and being in the moment.

We’re always here to support you! If you need assistance or have concerns at any point during the planning process, we’ll step in to help. Whether it’s offering advice, managing last-minute details, or handling unexpected changes, we’re always with you.

Our coordination timeline depends on the type of event as each celebration has its own planning needs and rhythm.

Weddings

Coordination officially begins 4 months before the wedding. During this time, we confirm vendor details, finalize timelines, and manage logistics leading up to your big day.

We recommend booking your coordinator 6–12 months in advance to secure your date and enjoy early guidance, preferred vendor connections, and peace of mind throughout the planning process.

We are flexible in order to support your needs. Please inquire for more information.

Showers, Proposals, and Celebrations of Life

For these events, coordination meetings typically begin about 3 weeks before the event, once your main details and vendors are in place.

Though, we recommend booking at least 3 months in advance when possible to ensure availability and allow for thoughtful planning.

For each event type, we understand that every celebration is unique, and we are flexible in order to support your needs.

We are flexible in order to support your needs. Please inquire for more information.

We believe your wedding day deserves more than just “day-of” support, which is why we don’t offer that limited service. Our approach ensures we’re fully involved ahead of time so everything runs smoothly from start to finish.

We offer several collections to match the level of support you're looking for. Please see our services page for more information. 

In addition to our standard coordination collections, we offer a variety of extra services to make your planning process even smoother, including:

• Engagement Planning

• RSVP Management

• Seating Arrangement Creation

• Favor Assembly

• Guest Accommodations Assistance

• Morning After Brunch Coordination

• Stationery Design

• Bridal Shower Coordination

• Day-of Errands

• Returns of Rentals

• Completion of Thank-You Cards

• Rehearsal Dinner Coordination

• & more!

If you're interested in any of these additional services, please inquire for more information! We are happy to customize a collection that fits your needs!

Our event collections are thoughtfully designed to include the base number of hours needed to ensure your celebration runs smoothly from start to finish. This allows us to coordinate setup, the event, and any transitions without you feeling rushed.

If your event has unique timing or requires less coverage, we are happy to discuss custom options to see what best fits your needs. However, please note that collection minimums apply to maintain the quality and flow of service we’re known for.

You’ll be the one making the decisions and planning your dream wedding, but we’ll be there to guide you every step of the way. Our role is to support you in bringing your vision to life. 

Yes! For weddings and events, we provide minimal setup services such as arranging tablescapes, décor placement, and other curated details to ensure your event looks polished and cohesive.

Please note that we do not take the place of hired vendors (such as florists, rental companies, or catering teams).

To ensure everything runs smoothly, we take the time to get to know your plans in detail before the big day. Then, on the day of, we manage the timeline, communicate with vendors, and oversee the setup so you can relax and enjoy your celebration. Our goal is to handle the logistics behind the scenes so you don’t have to worry about a thing.

We work with you in advance to create a detailed timeline for your wedding or event, covering everything from guest flow, vendor arrivals to the ceremony and reception. Then, on the day of, we make sure everything stays on schedule by managing the timing, communicating with vendors, and keeping your family and friends informed. Our goal is to ensure a smooth and stress-free day for you, your guests, and all involved!

It really depends! There’s no one-size-fits-all answer—it comes down to your priorities, vision, and logistics.

Having everything in one place can simplify your timeline and reduce travel time for guests. But if you're envisioning two very different vibes (like a rustic outdoor ceremony and a modern indoor reception) or a more traditional ceremony, then separate locations might make more sense.

A few things to consider:

• Room flips: If you're using the same space for both, think about how long / the logistics it will take to transform the room—and whether your venue allows what’s needed.

• Vendor contracts: Some vendors (think photographers, videographers, DJs, etc.) charge by the hour, so extra travel or long flips can add up.

• Indoor vs. outdoor: If your ceremony is outside and your reception is inside (or vice versa), have a solid backup plan in case of weather changes.

• Guest experience: Will travel between locations be easy and accessible? Or could it be a hassle?

I help couples think through all these details to make the best decision for their day. There's no wrong answer - just what works best for you.

Yes! For the safety of everyone involved, event hosts (or wedding couples) are responsible for securing and maintaining comprehensive event insurance for the entire duration of the event and any related activities that the Coordinator will be present for- this includes rehearsals, ceremonies, receptions, bridal showers, brunches, and more.

Your policy must include:

• General liability coverage of at least $1 million per occurrence and $2 million in aggregate

• Coverage for property damage, bodily injury, and legal liabilities arising from your event

• Liquor liability coverage if alcohol will be served

You can get your policy from any provider, but many of our clients use one of these event-specialized companies:

• Event Helper

• Wedsafe

• Wedsure

Some clients also check with their homeowners insurance, though it can sometimes be more expensive.